Privacy Policy

1. About this Privacy Policy

securitysociety.eu respects your privacy and is committed to protecting personal data in accordance with applicable European data protection rules, including the General Data Protection Regulation (GDPR).

This Privacy Policy explains what personal data may be collected through this website, why it is processed, how it is protected and what rights you have in relation to your personal data.

2. Data Controller and Contact

Personal data submitted through this website is processed for the purposes described in this Privacy Policy.

3. Personal Data We May Collect

We process personal data that you voluntarily provide when contacting EBSA or submitting a membership application. Depending on the form used, this may include:

• name and surname;
• email addresses and telephone numbers;
• date and place of birth and marital status;
• photographs;
• languages and professional background;
• professional security or bodyguard experience;
• professional documents and supporting files;
• company name, licence information and company details;
• company logos;
• information and notes voluntarily provided in forms;
• information concerning criminal liability where requested and where processing is permitted by applicable law;
• contact-form messages, subjects and correspondence.

Please do not provide personal or sensitive information that is not necessary for the purpose of your application or enquiry.

4. Why We Process Personal Data

Personal data is processed only for specific purposes connected with your interaction with securitysociety.eu, including:

• responding to enquiries and contact messages;
• receiving and reviewing membership applications;
• assessing professional information supplied as part of an application;
• communicating with applicants and members;
• administering membership-related activities;
• protecting the website against spam, fraud and abuse;
• maintaining the technical security of the website;
• understanding and improving website usage and performance;
• complying with applicable legal obligations where required.

Personal data submitted through membership and contact forms is not sold and is not used for unrelated commercial marketing.

5. Legal Basis for Processing

Where personal data is provided through our forms, the information is submitted voluntarily by the user. Where required, we request consent before the application is sent.

Depending on the purpose, processing may be based on your consent, on steps taken at your request in connection with membership or professional cooperation, on legitimate interests such as website and information security, or on compliance with applicable legal obligations.

Where processing is based on consent, you may withdraw that consent at any time by contacting us. Withdrawal does not affect processing that was lawful before consent was withdrawn.

6. Uploaded Photos and Documents

Photos and professional documents uploaded through membership application forms are treated as private information.

Uploaded files are stored in restricted private website storage and are intended to be accessible only to authorised personnel responsible for reviewing applications. Private attachments are not published publicly through the website.

Email notifications about new applications do not need to contain the private attachments themselves; authorised personnel can review the stored information through the protected administration area.

7. Cookies, Analytics and Security Services

securitysociety.eu uses cookies and similar technologies required for normal website operation and may use analytics technologies to understand how visitors interact with the website.

Google Analytics may process technical and usage information such as browser, device and interaction information. Google reCAPTCHA may process technical information for the purpose of identifying automated activity, spam and abuse.

These third-party services operate according to their own privacy and data-processing terms.

8. Technical and Security Information

Website servers and security systems may process technical information such as IP addresses, browser information, request timestamps and other technical metadata where necessary for security, troubleshooting and abuse prevention.

Security verification systems may automatically assess whether a request appears legitimate or automated. Such security assessment is not used to make membership decisions about applicants.

9. Data Sharing

Personal data is accessible only where necessary for the purposes described in this policy. It may be processed by authorised personnel and by service providers required to operate the website, hosting, email, analytics or security services.

We may also disclose information where required by applicable law, a lawful request from a competent authority, or where necessary to protect legal rights and website security.

We do not sell personal data to advertisers or data brokers.

10. International Data Processing

Some technical service providers used by the website may process information in countries outside the European Economic Area. Where this occurs, data should be handled using applicable legal safeguards and transfer mechanisms required by European data protection law.

11. How Long We Keep Personal Data

Personal data is kept only for as long as reasonably necessary for the purpose for which it was collected.

Contact messages may be retained while an enquiry is being handled. Membership applications may be retained while an application is being reviewed and, where membership is established, for as long as required to administer the membership relationship.

Information that is no longer required will be deleted or anonymised unless a longer retention period is required by law or necessary for the establishment, exercise or defence of legal claims.

12. Your Rights

Subject to the conditions provided by applicable law, you may have the right to:

• request access to your personal data;
• request correction of inaccurate information;
• request deletion of personal data;
• request restriction of processing;
• object to certain processing;
• request data portability where applicable;
• withdraw consent where processing is based on consent;
• lodge a complaint with a competent data protection supervisory authority.

To exercise a privacy right, contact info@securitysociety.eu . We may request reasonable information to verify your identity before acting on a request.

13. Data Security

We use technical and organisational measures designed to protect personal data against unauthorised access, accidental loss, alteration, disclosure or misuse.

Access to private membership information and uploaded documents is restricted to authorised users. No internet-based system can provide an absolute guarantee of security, but security measures are reviewed and improved where appropriate.

14. Changes to this Policy

This Privacy Policy may be updated when website functionality, data-processing activities or legal requirements change. The date shown at the top of this page indicates the latest revision.